Benefit auction item acquisitions
You need to make sure you get the right items for your audience. You should consult with a professional benefit auctioneer on the right items and the proper number of live & silent auction items. You can also have items that are won in a raffle or playing games at your benefit auction fundraising event. Below is one of our checklists that we use when visiting with our clients on item acquisitions.
✔ Match items to the characteristics of the attendees
✔ Item Solicitation Letter
✔ Identify other organizations interested in donating
✔ Donation/Acquisition Form
✔ Act as receipt, comply with IRS
✔ Organization’s IRS identification #
✔ Organization’s legal name
✔ Item description
✔ Fair Market Value estimate
✔ Statement of no exchange value
Have an acquisition party.
✔ Minimum of 12 people needed
✔ If money was no object and you had no obligations, what would you buy for yourself?
✔ Track responses.
✔ Ask attendees to think through their contacts of who could help acquire these items.
✔ Write names of attendees next to the items with possible contacts.
✔ Committee chair keeps the list.