Item acquisition for your benefit auction

Benefit auction item acquisitions

You need to make sure you get the right items for your audience.  You should consult with a professional benefit auctioneer on the right items and the proper number of live & silent auction items.  You can also have items that are won in a raffle or playing games at your benefit auction fundraising event.  Below is one of our checklists that we use when visiting with our clients on item acquisitions.

✔ Match items to the characteristics of the attendees

✔ Item Solicitation Letter

✔ Identify other organizations interested in donating

✔ Donation/Acquisition Form

✔ Act as receipt, comply with IRS

✔ Organization’s IRS identification #

✔ Organization’s legal name

✔ Item description

✔ Fair Market Value estimate

✔ Statement of no exchange value

Have an acquisition party.

✔ Minimum of 12 people needed

✔ If money was no object and you had no obligations, what would you buy for yourself?

✔ Track responses.

✔ Ask attendees to think through their contacts of who could help acquire these items.

✔ Write names of attendees next to the items with possible contacts.

✔ Committee chair keeps the list.